My client, a leading London Law Firm are looking to recruit a receptionist into their growing team.
Position Summary –
Receptionist Providing efficient and professional telephone and front of house services, ensuring a positive and welcoming representation of the company in all dealings with clients (and others), and assisting the Office Manager and the HR Manager with the day-to-day management of the office.
Responsibilities:
- Answering incoming calls promptly and politely, forwarding them as appropriate and taking accurate messages
- Greeting visitors as they arrive, and escorting them to meeting rooms
- Managing meeting room bookings, and maintaining meeting rooms throughout the day
- Maintaining the general appearance and tidiness of the client waiting area, including the supply of newspapers, magazines, and flowers (etc.)
- Opening, scanning, and distribution, of the post and DX each morning
- Coordinating refreshments for meetings as required, and lunch orders for client and staff meetings
- Ordering milk and fruit for the office, and maintaining supplies in each kitchen
- Maintaining a record of visitors to the company, and ensuring they have visitor passes
- Keeping records of all “by hand” deliveries received
- Arranging couriers, and keeping written records of outgoing deliveries
- Assisting with the issue and management of security passes – including for maintenance work and cleaners
- Undertaking Emergency First Aid at Work and fire marshal training
- Assist in organising client and administrative files (both electronic files and paper version, as appropriate), in line with internal requirements.
- Collate PDF documents and send these out for signature.
- Assist with the process for opening a new matter – including conflict searches and preparing client care letters and terms of business.
- Complete all work necessary to allow completed files to be archived.
- Any other secretarial or administrative duties, as reasonably required.
Key Competencies/Skills:
- Organised, and able to prioritize their work effectively
- Excellent communication skills – both verbally, and in writing
- Strong attention to detail – including the ability to take accurate and appropriately detailed messages
- Excellent customer service skills, always acting professionally
- Strong administrative skills – including the use of Office programs (Outlook, Word, Excel (etc.)
- Good problem-solving skills
- Flexible and adaptable, and willing to help others
- Professional appearance – with a friendly and welcoming personality
Apply today for immediate consideration!
