MAIN FUNCTIONS & RESPONSIBILITIES
- Promote the firm and it's professional image when dealing with clients or prospective clients. Be considerate towards clients’ needs and to service those needs in an efficient and professional manner.
- Maintain the meeting rooms booking system and to ensure all rooms are presentable and ready for occupation.
- Meet and greet clients in a friendly welcoming manor.
- Order lunch for meetings when requested.
- Ensure that client confidentiality is not breached.
- Set up laptops when needed for conference meetings.
- Answer any reception calls, whenever possible within three rings, in a courteous and efficient manner.
- Ensure telephone calls are put through to the appropriate member of staff or their voicemail, messages taken when necessary.
- Ensure accurate messages are passed to appropriate personnel without delay.
- Scan DX to the relevant fee earner/department, provide cover for post scanning. Prepare the post at the end of each day for collectionn.
- Accept deliveries and distribute as necessary.
- Ensure that adequate stocks of beverages/fruit/cleaning products are maintained.
- Maintain cleanliness of the kitchens, bathrooms & boardrooms. Empty and re-load the dishwasher putting away crockery on training/event days.
- Organise visitor passes for contractors as and when requested.
- Assist in the firm’s marketing activities as and when required and update the firm’s intranet as when needed.
- Undertake other or new administrative and/or reception tasks that may from time to time, reasonably required. To include admin tasks passed over from the EA team.
- Review and update the firm’s telephone list from time to time.
- Be helpful and pleasant with other staff members at all times.
APPLY TODAY FOR IMMEDIATE CONSIDERATION.
