Our client is an internationally renowned firm of European and United Kingdom patent, trademark and design attorneys. Their experienced team of over 100 IP professionals based in London, Cambridge, Munich and The Hague includes specialists in a wide range of technical disciplines.
They are now looking for an experienced Accounts Payable Clerk, working as part of a team within the finance department to ensure the smooth operation of the accounts payable function. Reporting to the Finance Manager, the post holder will ensure that accounting documents are collated, processed and paid in a timely and efficient manner.
Responsibilities
- Processing of all invoices and expenses in the Accounting system (100 – 200 per week)
- Ensuring invoices are coded accurately and have the relevant approval
- Preparation of payment runs in accordance with the department’s schedules
- Process payment runs within the Firms banking software ready for approval by partners
- Day to day Management of the Accounts email account
- Distribution of queries to the relevant team member
- Reconciliation of supplier statements
- Responding to all supplier queries
- Assist members of the firm with any invoice information required
- Preparation of monthly aged creditors report
- Maintenance of exchange rates within the companies systems
- Provide support in the processing of company credit cards
- Assist in the year end audit process as necessary
- Assist with accounting system upgrade and migration projects
- Provide cover to the wider team during busy times or annual leave
Candidate Profile
- Must have approximately 5 years of experience working in Accounts Payable, in a legal
- environment, preferably within an IP practice.
- Must have prior experience working as a sole Accounts Payable (ideally in a small finance team)
- Experience of using accounting software (ideally with some exposure to Sun Accounts)
- Proficient in Microsoft Excel (vlookups, xlookups, SUMIFS, Pivot Tables, Formulas)
- Capable of dealing with general problems or queries where appropriate
- Ability to work with limited supervision and manage own workload
- Educated to A-level standard (or equivalent), with GCSE grades A-C (or equivalent) in English and Maths
- Experience within a professional services environment (ideally within a legal environment)
- Experience with Infor SunSystems accounting software
- A good understanding of Lloyds on-line banking platform
- Experience of working in a multi-currency environment
Important Notice
It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.
Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its clients.
